Privacy Policy

Applicability

This Privacy Policy applies to the Symposia Medicus website and explains our practices concerning the collection, use, disclosure, and other processing of visitor information. This official website is owned by Symposia Medicus and has been created for business purposes.

This Privacy Policy summarizes the information collected by or submitted to us. In some instances, we may collect additional information from or about you provided through other resources.

Updates to this Privacy Policy

Because technology itself and the rules requiring data management and privacy continue to evolve rapidly, Symposia Medicus may make appropriate updates to this policy from time to time. Any updates to this Privacy Policy will be posted on this page and will reflect the date of such revision.

Collection and Use

There are two types of information that Symposia Medicus may collect when you visit this website: (1) information that is automatically collected and (2) information that you voluntarily provide.

Information Automatically Collected

We may automatically collect, store, and use the following information about your visit to this website in order to enhance your user experience and for us to better assess and enhance our conferences and services to meet our mission statement.

1. Routing information such as the Internet domain and Internet Protocol (IP) address from which you accessed the site. Routing information is used to route the requested web page to your computer for viewing.
2. Essential technical information such as pages accessed; time and date accessed; operating system used; type of browser used; information about the website from which you accessed this website and connection statistics (e.g. ports, number bytes, number packets, time of first and last packet, etc.). Essential technical information is used for such purposes as helping to respond to your request in an appropriate format and helping to plan website improvements.

Information that is automatically collected may be retained as necessary for appropriate business purposes to review and enhance website content and program delivery. While in general this information is not reported or used in any manner that would reveal personally identifiable information, it should be noted that this information, along with other information that might be available, may enable Symposia Medicus to identify an individual involved in a specific transmission and that this information may be forwarded when appropriate (i.e. to law enforcement agencies or appropriate Symposia Medicus staff when required).

Use of Cookies

The information above may be automatically collected by cookies. A cookie is a small data file that is written onto your hard drive and contains information about your visit to a web page. Symposia Medicus may place cookies on a visitor's computer in order to provide more efficient and convenient services to you. Cookies do not generally contain personally identifiable information.

Most browser software allows users to make choices on how cookies are set by websites, including the ability to disable cookies. If you prefer not to receive cookies, you may configure your browser to not accept them at all or to notify and require approval before accepting new cookies. Setting a browser to disable cookies may restrict your ability to interact with some or all information available on the website/web page. You may also have to provide the same information each time you visit those pages.

In order to customize the information and services offered to you, the use of cookies by our site may:

• Store your preferences
• Record session information, such as conferences you view or register for
• Record user-specific information on what pages you access or visit
• Alert you to new areas that we think might be of interest to you when you return to our site
• Record past activity on our site in order to provide better service when you return to our site
• Ensure that you are not repeatedly sent the same banner ads
• Customize web page content on your browser type or other information that you send
• Record aggregate information collected by website data analytics

At times information may also be collected that cannot be used to directly identify you, such as browser access times, referring URLs, and similar non-personally identifiable information. Continued use of our website indicates consent to the collection, use, and disclosure of this information as described in this Privacy Policy.

Information Voluntarily Provided by You

Other than automatically-collected technical information about your visit described above, we may ask you to provide information voluntarily.

This is information that you might provide to Symposia Medicus when an email is sent or when forms are completed online. Additionally, Symposia Medicus may collect information about you via web-based forms, other forms of communication, and/or by registering for a conference or other event or to receive information or services that are made accessible to users. This information may contain personally identifiable data such as your name, address, email address, telephone number, photographs, video, voice content, credit card information, bank information, password, or any combination of data that could be used to identify you such as your zip code and your gender.

While most voluntary information is only maintained long enough to provide the specific service requested, some personally identifiable information may be retained longer in order to meet mandates by the state of California or other regulatory bodies and/or as part of backup procedures. In addition, some personally identifiable information may be added to our databases to be used for other required business. 

Disclosure and Information Sharing

Identifiable Data

Symposia Medicus may share identifiable information with other entities or organizations (including, but not limited to, hotels or tour companies if you book through us).

Personally Identifiable Information

Symposia Medicus may share your information with appropriate staff to ensure the functionality, quality, and/or security of our websites or to manage your relationship with us. Symposia Medicus may also share certain personally identifiable information with vendors with which we have contracted. All such vendors are bound to the same data privacy and security rules as Symposia Medicus when accessing, using, or otherwise processing personally identifiable information on our behalf. We may also share certain personally identifiable information with your current or past employer/organization when contacted by them regarding conferences, activities, etc. that they have paid for on your behalf. We do not take responsibility for any discrepancies or interactions, either financial or otherwise, between you and these organizations.

We do not voluntarily share personally identifiable information with other entities or organizations, except under the following circumstances:

• When we have given you clear notice that we will disclose information that you voluntarily provide
• With appropriate external parties, such as law enforcement agencies, in order to investigate, verify, or enforce compliance with the policies governing our website and applicable laws or to protect against misuse or unauthorized use of our website. Any such disclosures shall comply with applicable laws and Symposia Medicus policies.
• When required by applicable law

Children

Please note that the Symposia Medicus site is not directed at children. We do not sell products or services intended for purchase by children. We may collect, store, and/or share personal information you provide about your child or children when registering for a conference, hotel room, tour, etc.

Use of Third-Party Services

The Symposia Medicus site uses third-party applications for data analytics. These applications use cookies to help the website analyze how visitors use the site. The information generated by the cookie about your use of the website (including possibly your IP address) will be transmitted and stored by these third-party applications.

Links to Other Sites

In some cases, the Symposia Medicus website may contain links to other websites. Providing such links does not imply endorsement of the information or services offered by these linked sites, nor do our privacy notices, policies, or procedures apply to these other sites. When you link to a third-party site, you do so at your own discretion and any data collected is subject to the privacy policies of that web site.

Security

Due to the rapidly evolving nature of information technology, the electronic transmission of data, including via the Internet, cannot be guaranteed complete security. Symposia Medicus is committed to protecting your privacy and securing your information. However, we cannot guarantee the security of any information that you transmit to our website and you do so at your own risk. Once we receive the information you transmitted, we will use reasonable safeguards consistent with applicable legal requirements and prevailing information security standards to appropriately maintain the security of personal information collected on or otherwise processed by way of our websites.

Additional Data Subject Rights Notification

Under laws applicable to the European Union, specifically the General Data Protection Regulation 2016/679 (GDPR), if your personal information was transferred out of the European Union, you have the right to request access to, rectify, erase, and/or restrict the processing of your personal data. You also have the right to revoke this consent to use your personal data. You may exercise these rights or ask questions concerning the use of your information by contacting us at info@symposiamedicus.org. If personal information was transferred out of the European Union to Symposia Medicus and you feel we have violated the GDPR, you have the right to file a complaint with the appropriate supervisory authority in the European Union.

If you believe that, under applicable laws of your home country, you have additional rights that you would like to exercise, you may contact us at info@symposiamedicus.org.

Contact Information

If you have any questions or concerns about this policy or other privacy-related matters at Symposia Medicus, please contact us at info@symposiamedicus.org.